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Surrey Police set to extend KPMG ERP deal by 12 months

David Bicknell Published 03 April 2018

Extension is one of two possible 12-month additions to the original contract for the ERP platform used by three South-East police forces


Surrey Police appears set to extend a framework contract with KPMG for Enterprise Resource Planning (ERP) services by 12 months.

The extension is the first of two possible 12-month extra periods allowed under the original contract awarded in Spring 2016. The original contract value was thought to be around £16m, and according to a new contract note covering the 12-month extension, there are no proposed changes to the contract value under the framework. 

The ERP services are being rolled out across three South-East police forces – the others are Sussex and Thames Valley – with around 18,000 employees being covered by the Microsoft Dynamics platform.

The platform is intended to enable the forces to run their organisations more efficiently by giving improved access to business and management information, enabling greater collaboration, allowing improved flexibility through mobile working, due to the cloud based solution.

The ERP solution was expected to cover finance, fleet, procurement, HR, Learning and Development and payroll, and duty management and rostering activity.

The latest note about the contract extension highlighted possible changes to the framework, including a change around intellectual property.

It said, “The Authority is proposing to extend the existing framework agreement (JPS211) with KPMG (Framework), dated 10.5.2016, for a further period of 12 months as provided for in the original OJEU notice. As part of this extension, the Authority and the contracted provider (KPMG) propose to amend the framework to enable changes to the services model to be more closely aligned to a Platform as a Service (PaaS).

“This will enable the Authority to benefit from future extensions to the products that will form part of the service, in addition to providing a royalty payment to the Authority on future sales. By extension the change to the framework will enable the existing call-off contracts to also be amended to reflect the revised position. To facilitate the changeover to a PaaS system, the Authority will transfer ownership of the intellectual property it holds under the Framework.”

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