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Southern police forces pick preferred bidder for £120m ERP deal

David Bicknell Published 22 April 2016

Thames Valley, Surrey and Sussex forces say announcement of mystery ERP vendor is imminent


The Police and Crime Commissioners for the Thames Valley, Surrey and Sussex forces are understood to have chosen a preferred supplier for a new £120m Enterprise Resource Planning (ERP) System across the three forces.

An announcement on the vendor's identity is expected to be made early next week. Forces insiders are believed to have been told who the preferred bidder is but say they are not at liberty to disclose the details pending a vendor announcement.

The deal is for a replacement for an existing Oracle ERP system within Surrey Police, an SAP ERP system in Sussex Police and a non-integrated mixture of Peoplesoft, Aptos, WCN Recruitment and Capita DMS in Thames Valley Police. The three forces want the shared ERP platform to support over 18,000 self-service users across their operations.

The contract which is expected to be for two years with the option to extend for two further 12-month periods is for a fully integrated ERP suite supporting HR (including Learning and Development, and Payroll) Duties and Finance, (including Fleet Management and Procurement) activities.

The procurement, tenders for which closed in September, says the general functionality required will include an advanced user interface to enable operational staff to access key functionality easily; mobile access for users to support self-service including clock-in and clock-out; full integration across the core business areas of HR, Finance and Duties to enable cross functional transactions without the duplication or re-entry of data; access to legacy data from the existing Oracle and SAP systems; and an ability to support the operation of two or more organisations forces jointly and individually, including multiple organisation accounts and separate terms and conditions associated with each organisation.

Kable senior analyst Josh Hewer said, "Regardless of who has won this meaty Enterprise Resource Planning (ERP) contract for three large southern forces, it will make a significant difference to the back office market across UK policing, not least because the vendor will be put at the heart of a shared services partnership, with the potential to pick up other sizeable constabularies through this centre.

"Whether it be the Eastern constabularies or multiple clients for the Multi Force Shared Service Oracle platform, vendor opportunities to sell these systems to the market are reducing as it consolidates and with continuing financial pressures for UK policing, demand will only increase from other emergency services outside these agreements."


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